AI for Private Clubs

The smartest member experience
in the clubhouse.

AI concierge agents and staff CoPilots built for the unique needs of private country clubs — tee times, dining, courts, events, gate access, and membership.

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AI Agents
Agents that handle every member touchpoint
Fully automated AI that manages calls and requests — 24/7, without staff intervention.

Voice Concierge Agent

  • ✓ Answers every member and prospective member call
  • ✓ Books tee times, dining reservations, court time, and event registrations
  • ✓ Provides club information: hours, dress code, policies, directions
  • ✓ Recognizes members and personalizes responses
  • ✓ Transfers to department staff for complex requests

Booking Agent

  • ✓ Unified booking across all club amenities: golf, dining, courts, spa, fitness, events
  • ✓ Checks real-time availability and handles multi-resource coordination ("Golf at 9, lunch at 1")
  • ✓ Collects guest names for gate registration
  • ✓ Tier 3 safeguards: cancellations and policy overrides require staff approval with full transcript review

Gate & Access Agent

  • ✓ Processes guest registration requests via phone or chat
  • ✓ Verifies member identity and guest limits
  • ✓ Coordinates with gate staff for expected arrivals
  • ✓ Handles delivery and vendor access requests

Chat Concierge Agent

  • ✓ Member portal and website chat
  • ✓ Quick answers to club questions (hours, menu, events)
  • ✓ Inline booking for all amenities
  • ✓ New member inquiry capture and routing to membership team
AI CoPilots
CoPilots that empower your club staff
AI tools designed for each department — helping staff deliver a premium member experience.

Golf Course CoPilot

  • ✓ Tee sheet optimization and demand forecasting
  • ✓ Pace-of-play monitoring and alerts
  • ✓ Tournament management: pairings, scoring, communication
  • ✓ Course conditions reporting (greens speed, cart path status, weather)
  • ✓ Pro shop inventory insights

Events Coordinator CoPilot

  • ✓ Event marketing copy: emails, social posts, flyers, signage
  • ✓ RSVP tracking and reminder messages
  • ✓ Event day briefings with logistics, headcount, dietary needs
  • ✓ Post-event follow-up communications
  • ✓ Template library for recurring events (wine dinners, holiday parties, charity tournaments)

Membership Sales CoPilot

  • ✓ Prospect qualification and lead scoring
  • ✓ Tour preparation briefings (prospect background, interests, talking points)
  • ✓ Personalized follow-up email drafts
  • ✓ Objection handling playbook
  • ✓ Membership tier comparisons and ROI calculator
  • ✓ Retention alerts for disengaged members

F&B CoPilot

  • ✓ Menu description writing and seasonal specials
  • ✓ Wine pairing suggestions for events and daily menus
  • ✓ Dietary flag aggregation from reservations for kitchen prep
  • ✓ F&B minimum tracking with automated member nudge messages
  • ✓ Catering proposals for private events

GM Briefing CoPilot

  • ✓ Daily operational briefings: golf, dining, courts, events, gate, membership
  • ✓ KPI dashboards: rounds played, covers served, court utilization, new leads
  • ✓ Weather and course status summary
  • ✓ Staff notes and action items
  • ✓ Exception alerts (high no-show rate, revenue anomalies, maintenance issues)

Communications CoPilot

  • ✓ Member newsletter drafting
  • ✓ Board meeting summaries
  • ✓ Committee communications
  • ✓ Seasonal announcements (pool opening, holiday schedules, course closures)
Integrations
We integrate with your club management software
Our AI connects to the systems your club already uses — no rip-and-replace, no double-entry.
Phase 1 — Available Now
Live
Internal Calendar
Full booking management for clubs without external software
Live
Custom Chat Widget
Member portal chat widget with inline booking
Live
SMS Notifications
Automated member notifications via Twilio
Live
DwellingLIVE
Gate access coordination (manual workflow)
Phase 2 — Coming Q2 2026
In Development
TeeTime Central Gateway
One integration covers 40+ tee sheet systems including ForeTees
In Development
Jonas Club Software
Dining, tee times, courts, events, and member billing via ARC platform
In Development
SevenRooms
Dining reservations for clubs using this platform
In Development
GolfNow
Tee time distribution and booking
Phase 3 — Coming Q3 2026
Planned
Clubessential
Full club management: reservations, member data, billing
Planned
ForeTees
Direct integration for tee times, dining, simulators
Planned
Lightspeed Golf
Tee times, POS, marketing
Planned
foreUP
Tee sheet and POS
Planned
Northstar Club Management
Full club management platform
Planned
Club Prophet
Club management and member services
Planned
CourtReserve
Tennis and pickleball court booking
Safeguards
Enterprise-grade safeguards for member trust
Every AI action is classified into one of three tiers — so your club stays in control of what matters most.

Tier 1

Autonomous
  • ✓ Checking availability
  • ✓ Answering questions
  • ✓ Looking up member info
  • ✓ Providing directions and hours

Tier 2

Autonomous + Notification
  • ✓ Creating bookings
  • ✓ Registering guests
  • ✓ Adding notes to accounts
  • ✓ Staff notified with undo option

Tier 3

Requires Human Approval
  • ✓ Cancellations
  • ✓ Policy overrides
  • ✓ Financial actions
  • ✓ Staff reviews full transcript + recording
Tier 3 Example: Member Requests Cancellation
Member
Requests cancellation via phone or chat
→
AI Agent
Captures details, confirms intent, holds action
→
Staff Review
Reviews full transcript and call recording
→
Decision
Approve or deny with one click

See it working for your club.

We'll build a working demo using your real club data — services, hours, policies, and amenities. Try it before you commit.

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