A whole back office of agents.
One person to talk to.
The Agentic Workforce is a staffed org chart, not a chatbot. A chief of staff takes the request, six directors run their departments, and twenty-six specialists do the work. You get one answer back, in plain English — and nothing leaves your business without you.
Four tiers, one door.
Chief of staff
The only agent you talk to. She routes, delegates, synthesizes and escalates. She does not do the work herself — which is exactly why she has room to keep track of all of it.
Memory curator
Zero output to the outside world. She maintains the context vault, records what was decided, logs where the system rubbed, flags where access was missing, and prunes processes that have gone stale.
Six directors
Product, marketing, clients, education, operations and research. Directors do not execute — they decide which agent does, and review that agent's work.
Twenty-six specialists
Each agent is named for the single thing it does. Ten of them watch rather than write — trackers, auditors, watchers, scanners — which is what gives a scheduled sweep real work to do.
Thirty-four agents, all named.
Takes every request. Routes, delegates, synthesizes, escalates. The one agent that can message you.
Keeps the context vault, records decisions, logs friction, and edits the system to make it sharper. Produces nothing external.
- developerBuilds and fixes what you ship
- designerDesigns the interface and the layout
- ship-qaChecks a change before it goes outMonitors
- feature-ideatorTurns a complaint into a spec
- linkedin-drafterDrafts posts in your LinkedIn voice
- x-drafterDrafts short-form posts for X
- newsletter-drafterDrafts your email newsletter
- instagram-reel-scriptwriterWrites the hook, beats and script for a reel
- creative-consultantPushes back on a weak angle
- content-recyclerRe-cuts posts that already performed
- pipeline-trackerTracks every deal and who has gone quietMonitors
- proposal-drafterDrafts the scope and structure; you set the price
- presentation-buddyBuilds the deck and the talk track
- course-content-drafterDrafts lessons, scripts and exercises
- mastermind-session-prepperAgenda and briefs before the class
- student-success-trackerEvaluates each student's progress and flags who is falling behindMonitors
- transformation-program-designerDesigns a multi-week training program
- calendar-auditorFinds conflicts, gaps and overbooked daysMonitors
- contract-reviewerReads it before it auto-renews
- invoice-followerTracks who owes you and for how longMonitors
- human-team-trackerTracks who is on what and who is stretchedMonitors
- vendor-trackerTracks every vendor and its renewal dateMonitors
- daily-signal-scannerReports what moved in your market todayMonitors
- person-researcherResearches who you are about to meet
- market-snapshot-runnerReports where your category stands nowMonitors
- workforce-transformation-watcherTracks how AI is changing your industryMonitors
Your org chart, mapped.
| Role | What that person does all day | Which agents cover it | What stays with you |
|---|---|---|---|
| Receptionist / front desk | Answers the phone, repeats the hours, takes a message, books the obvious ones, and gets interrupted forty times. | vestacalendar-auditor Our Concierge Agent takes the calls out front; the calendar auditor checks behind it every morning for what got double-booked. | The regulars. Some people call because they want you, and they can tell. The Concierge Agent forwards those calls straight to the right person. |
| Scheduler / dispatcher | Fits jobs into a route, chases confirmations, and rebuilds the whole day at 6am when a tech calls out. | vestacalendar-auditorhuman-team-tracker Flags the conflicts, the dead hours and the crew that is stretched thin — before the day starts, not after. | Who gets the emergency. Deciding which customer waits is a judgment about your business, and it stays a human one. |
| Bookkeeper (receivables) | Reads the aging report, writes the polite chase, and remembers which client always pays on day 47. | vestainvoice-follower Tracks what is outstanding and how long, and drafts the follow-up in the right tone for that client. | Sending it, and forgiving it. No agent can move money or press send on a collections email. Ever. |
| Executive assistant | Guards the calendar, preps you for the next meeting, and quietly remembers what you promised last week. | athenacliocalendar-auditor The chief of staff briefs you directly; the curator is the reason she still remembers a decision you made in March. | Your priorities. She will ask what matters this week. She will not decide it for you. |
| SDR / lead qualifier | Works the list, asks the same five qualifying questions, and keeps the CRM roughly honest. | junopipeline-trackerperson-researcher The tracker keeps the pipeline accurate; the researcher hands you a page on whoever you are about to call. | The outreach itself. Nothing in the workforce dials, emails or messages a prospect. That door only opens from your side. |
| Account manager | Knows the client, notices the one who has gone quiet, and writes the check-in that saves the renewal. | junopipeline-trackerathena The tracker surfaces the silence with dates attached; the chief of staff drafts the note for you to send. | The relationship. The renewal conversation is the account. It does not get delegated to software. |
| Proposal writer | Turns a good conversation into a scoped, priced document, three days later than promised. | junoproposal-drafterpresentation-buddy Scope, structure and the deck, drafted the same day the call ends. | The price and the promise. What you charge and what you commit to are yours to set, every time. |
| Marketing coordinator | Keeps a calendar full, briefs the work, chases assets, and re-explains the brand to everyone. | apollocontent-recyclercreative-consultant The director picks the format and the agent; the recycler mines what already performed instead of starting cold. | Approval. No agent can publish, so every piece passes a human on its way out. |
| Social media manager | Writes for four platforms in four different voices, every week, forever. | apollolinkedin-drafterx-drafterinstagram-reel-scriptwriter One agent per platform, each with its own voice, all working from your brand voice. | Posting. Drafts land in front of you first. That is deliberate, and it is not configurable. |
| Content writer | Long-form, the newsletter, and the article you have been meaning to write since spring. | apollonewsletter-draftercreative-consultant The drafter writes it; the consultant tells you when the angle is thin before you spend an hour on it. | The point of view. It writes in your voice. It does not get to decide what you believe. |
| Market / competitive researcher | Reads the industry so you do not have to, and mostly finds nothing worth telling you. | prometheusdaily-signal-scannermarket-snapshot-runnerworkforce-transformation-watcher Three watchers on a schedule. Most days they report quiet, which is the answer you wanted. | What to do about it. Knowing a competitor cut prices is research. Responding is strategy. |
| Recruiter / people ops | Tracks who is doing what, who is buried, who is next, and where the last candidate got to. | vestahuman-team-trackerperson-researcher Workload and coverage on one page, plus a researched brief on the company a candidate is coming from. | Hiring, firing and pay. All three stay human, permanently, and we will not build it otherwise. |
| Contract & vendor admin | Reads the renewal before it auto-renews, and keeps a list of recurring charges nobody else has seen. | vestacontract-reviewervendor-tracker Terms summarized in plain English, renewal dates surfaced with enough notice to actually cancel. | Signing, and negotiating. A flagged clause is information. Agreeing to it is a decision. |
| Trainer / onboarding lead | Builds the course, preps the session, and notices which new hire has stopped asking questions. | chironcourse-content-draftermastermind-session-prepperstudent-success-tracker Material, agenda and briefs drafted ahead of the class; the tracker evaluates each student's progress and flags who is falling behind. | Standing in front of the room. Teaching is a relationship. The prep is what we take off you. |
How it runs in your business.
Country clubs
The membership director is also the events director, the newsletter writer and the person who chases unpaid dues. Season starts and three of those four stop happening.
- invoice-follower
- calendar-auditor
- newsletter-drafter
The dues run and the event calendar get audited every morning. The member newsletter is drafted before anyone asks for it. The membership director goes back to talking to members.
Restaurants
The GM writes the specials post at 11pm, forgets to post it twice a week, and finds out about a bad review on Thursday when it is already three days old.
- instagram-reel-scriptwriter
- content-recycler
- daily-signal-scanner
A week of drafts sits ready every Monday, built from the posts that actually performed. The scanner surfaces the review the day it lands. The GM approves in ten minutes instead of writing at midnight.
Dental & medical
The office manager runs the schedule, the recall list, the insurance follow-ups and the vendor contracts. The recall list is always the thing that slips.
- calendar-auditor
- invoice-follower
- vendor-tracker
- contract-reviewer
Open time in tomorrow's schedule, how much is outstanding and for how long, and the supply contract that renews in 30 days all arrive on one morning brief. Nothing slips because nobody had time to look.
Law firms
A partner bills the hours and also writes the engagement letters, the pitch decks and the firm's LinkedIn. Two of those three quietly stop.
- proposal-drafter
- presentation-buddy
- person-researcher
The engagement letter is drafted the day the call ends, and there is a researched page on the prospective client before the meeting. The billable hour stops competing with the pitch.
Home services
The owner dispatches from a truck. The invoices go out late, the estimates go out later, and nobody knows which crew is underwater until someone quits.
- calendar-auditor
- invoice-follower
- human-team-tracker
Route conflicts, unbilled completed jobs and crew load land in front of you before the first call of the day. The owner runs the business from the truck instead of after dinner.
Real estate
A hundred and forty contacts in the CRM, eleven of them warm, and no honest answer to which eleven. Meanwhile the listing presentation gets rebuilt from scratch each time.
- pipeline-tracker
- presentation-buddy
- market-snapshot-runner
The pipeline gets an honest read every morning, with the gone-quiet list dated. The listing deck arrives with current comps already in it. You show up to the appointment prepared, not assembling.
Auto repair
The service advisor is also the estimator, the parts chaser and the person who is supposed to call four customers back with status. The callbacks lose.
- calendar-auditor
- vendor-tracker
- pipeline-tracker
Bay availability and parts orders are watched on a schedule, and every car waiting on a part shows up on one list with how long it has sat. The advisor makes the calls instead of remembering to.
Construction & trades
Bids, subcontracts, change orders, certificates of insurance that expire mid-project, and a bid deadline that lives in someone's head.
- contract-reviewer
- vendor-tracker
- proposal-drafter
Sub agreements get read and summarized, expiries get flagged with notice, and the bid narrative is drafted while the estimate is still warm. The paperwork stops setting the schedule.
Property management
Ninety doors, and one manager runs lease renewals, work orders, vendor paperwork and the rent that did not arrive. The lease that rolled over at last year’s rate is found a year late.
- contract-reviewer
- vendor-tracker
- invoice-follower
- presentation-buddy
Renewal windows and vendor dates get flagged with notice, unpaid rent arrives dated by how late it is, and the owner report is drafted before the statement is due. Nothing renews by default.
What it will never do.
It cannot publish, post or send.
No agent has a channel to your customers, your followers or your inbox. Everything it produces is a draft that lands in front of a person.
There is exactly one exception, and it points inward: the chief of staff can message you. Nothing else, nowhere else.
It cannot spend, transact or delete.
No payments, no purchases, no cancellations, no destructive changes to your systems. The invoice agent can tell you who owes you money and draft the chase. Collecting it is yours.
It cannot edit its own constraints.
Changing what the workforce is allowed to do is our job and yours — not a decision any agent in it gets to make on its own. A system that can quietly relax its own rules does not have rules.
It never reads your credentials.
No agent can read a password, a key or any other secret of yours. They are not visible to the workforce at all.
The limits are built in, not written down.
None of this is a paragraph in a document asking an agent to behave. What an agent cannot do is part of what that agent is — not a rule it has been asked to follow.
A limit an agent has only been told about is a limit it can talk its way around. This one is not.
It escalates instead of guessing.
When the answer is genuinely yours — a question of capability or of risk — the chief of staff asks, in plain English, and waits. She does not improvise a decision you would have made differently.
How a day runs.
The sweep fires.
On a schedule, not on a whim. The monitors run first — the calendar auditor, the invoice follower, the pipeline tracker, the signal scanner. Most mornings they find nothing, and that is the point of having them.
You ask for one thing.
In plain English, to one agent. The Chief of Staff picks the Director, the Director picks the agent, the agent does the work. You never learn the org chart to use it.
Cross-functional work gets circulated.
When a question touches marketing and operations and clients, it goes to each director in turn. Objections are collected, fixes go back around for review, and one agreed plan comes back to you.
Anything genuinely yours is escalated.
Not a notification storm — a question, with the context attached, when a decision requires a human's judgment to get right. You answer in a tap or a sentence and the work resumes.
The work comes back as drafts.
The chase, the follow-up, the post, the proposal — written and waiting in Praetorium with your name on them. Nothing went out on its own while you were away. You read it, give the agent feedback, then press send once you are satisfied.
The curator writes the day down.
What was decided, where the system rubbed, which access was missing, which process has gone stale. The workforce becomes more in tune with your business every day.
“The clients director has needed calendar write access four times this week. Want me to grant it?”
Praetorium shows you the whole thing.
A workforce you cannot see is a workforce you cannot trust. Praetorium is the window and the switchboard — a Mac app that runs on your own machine, not a site we host. It shows what ran, what it claimed, what it actually verified, and what is waiting on you. An iPhone companion comes with it, so the questions waiting on you reach your phone as well — answer them there, message your chief of staff, and see what is running. The phone talks to your Mac directly, with nothing in between and nothing kept anywhere else. Every number on every screen carries a badge saying whether it was measured, derived, estimated or sampled — so you always know the difference between a fact and a guess.
- Escalations. Every question waiting on you, with its context and one-tap replies.
- Runs. What fired, what it claimed, and whether it passed its own check.
- Disagreements. Where two directors diverged, both positions kept intact.
- Roster health. Which agents ran, and which have never fired once.
Questions, answered.
Does this replace my staff?
No. It replaces the part of their week nobody wants: the aging report, the calendar audit, the first draft, the research nobody has time for. Every agent hands its work to a person. Because the workforce cannot publish, send, spend or sign, the moment anything leaves your business, a human put it there.
What happens when it gets something wrong?
You see it before your customer does, because nothing goes out on its own. You correct the draft, and the memory curator writes that correction into the system so the same mistake is less likely next month. Praetorium also shows what each scheduled run claimed against what it verified.
Who's accountable for the work?
You are, exactly as you are today. The workforce is staff, not a signatory. We build it, tune it, and maintain it — it is our work, and we stay on it. Every decision that binds your business — a price, a contract, a hire, a payment, a published post — is made by a person.
Can it spend my money?
No, and not because we told it not to. No agent can make a payment, and none can read a password or key of yours. The invoice agent can tell you who owes you money and draft the chase. Sending it and banking it stays with you.
What if I already have software for this?
Keep it. This is not a replacement CRM, calendar or practice management system — it is the staff that reads them. We connect to the systems you already run, the same way our Agents do. If a system cannot be connected to, we say so rather than implying a connection we cannot build. See the systems we already connect to.
How long until it's running?
We start with a working demo built on your real business, usually within days. From there it follows the same path as our Agents: typically one to two weeks to go live, then we add agents as you find work for them. See how it works.
Do I have to learn a new tool?
You talk to one agent, in plain English, where your team already talks. Everything behind her is her problem to route. Praetorium is there when you want to see what ran and what is waiting on you, but the day-to-day is a conversation, not a dashboard you have to check.
See it working for
your business.
We'll build a workforce on your real business and show you what it produces — a free demo, with your own data. If it earns its keep, we deploy it.
Get a Free Demo- Free working demo before you commit
- Scoped to your business, quoted in a proposal
- Works with the systems you already run